FAQs

What are the procedures for each of: Request for delegation, scholarship, change of specialization, withdrawal from study and other emergency situations that the departments receive?

Work procedures in the field of scholarship and scholarship differ from one case to another and are as follows:

What are the procedures for requesting a new delegation?

After the application of the controls and conditions stated in the ministerial circular to the candidate, the electronic system shall be submitted to Faris with the following attached:

• A certified copy of the last qualification.
• An explicit and final acceptance from the university approved by the Deanship of Graduate Studies specifying the specialization and study time and is not conditional on the completion of the number or the openness of the department or with supplementary materials.
• The study plan is complete and approved by the Deanship of Graduate Studies.
• The nomination form with complete data and the total of the nomination scores obtained by the candidate.

What are the procedures for applying for a new scholarship?

A copy of the IELTS test results for a period not exceeding two years.

• Acceptance from one of the recognized universities certified by the cultural attaché in the country of study.
• The study plan is complete and approved.

What are the nomination application procedures for those who started the study?

All documents mentioned in the scholarship or scholarship application, accompanied by:

• The legal document with which the study began (exceptional leave / study leave / accompanying leave)
• The academic record showing all the semesters passed.

What are the procedures for requesting a change of specialization?

The change shall not result in any increase in the period of delegation or scholarship granted, and the submission is made via the electronic system with the following attached:

• A certified copy of the last qualification.
• Acceptance from the university for the specialization to which the change is requested is specified in the specialization and the time of study is not conditional on the completion of the number or the opening of the department.
• acadimec regsteration.
• A copy of the scholarship decision.

What are the procedures for requesting transfer of studies from one educational authority to another?

The change shall not result in any increase in the period of delegation or scholarship granted, and the uploading shall be done through the electronic system accompanied by the following:

• A certified copy of the last qualification.
• Acceptance from the university to which the major will be transferred to a specific major and the time of study is not conditional on the completion of the number or the opening of the department.
• Academic record for the period you studied.

Disclaimer from the previous university.

What are the procedures for requesting withdrawal from the study?

For reasons acceptable to the Academic Affairs Committee of the General Administration of Scholarships and Scholarships, the uploading is done through the electronic system, a faris with the following attached:

• A certified copy of the last qualification.
• Disclaimer from the educational authority.
• Justifications for the withdrawal request.
• A copy of the scholarship decision.

Can the major be changed after the start of the study?

The delegate or the scholarship student for whom a study decision has been issued may change specialization according to the following controls and conditions:

• The approval of the scholarship and scholarship committee at the Ministry of Education to change the major.
• That the specialization to be studied should be among the specializations mentioned in the ministry’s plan for the same year.
• Availability of justifications for changing specializations supported by the opinion of the educational body to which it was dispatched.
• Obtaining admission to the new major.
• The change of specialization should not be the result of negligence or negligence on the part of the delegate in the study.
• That the change does not result in an increase in the period of study granted.

Is it possible to cut off the study leave, start work, then return and complete the leave?

If the employee came up with circumstances that called for the severance of the leave, he can do so through the issuance of a decision to cut off the study leave by the human resources after the approval of the Director of Education, provided that the General Administration for dispatching and scholarship is provided with a copy of it, and while the employee returns to study and needs the study leave, the approval of his workplace is required. And provide the General Administration for Scholarships and Delegations with a copy of it.

How is the job performance calculated for a person who is a delegate or a scholarship?

The degree of job performance for the years in which the employee was at the head of the delegation or scholarship is calculated according to his academic average and results shown in his academic record, in accordance with Article (11) of the Civil Service Job Performance Administration Regulations.

Is it possible to apply for scholarships or scholarships in a specialization other than the Bachelor’s major?

An application for delegation can be submitted to study in a specialization other than the Bachelor’s major, provided that he is a practitioner of work and is assigned for example: (An Arabic language teacher works as a student mentor, she can complete the study in the specialty of guidance and counseling for her practice of work tasks on an official assignment from the Education Department.... and so on)

Does a teacher who is studying online courses only outside the district be granted leave from the first day to the last day of the exams?

Exam licenses may be granted inside the Kingdom or outside the Kingdom, and the travel days are considered part of the period required to perform the exams, in accordance with the text of Article (137) of the Executive Regulations for Human Resources in the Civil Service.

Is there a specific period for dispatch and the extension that cannot be exceeded?

The scholarship decision is granted according to the study plan for each stage, provided that the extension does not exceed a maximum of one semester for the master’s and two semesters for the doctoral level, taking into account the special regulation issued by the ministry for the extension.

Does a person who obtained a master’s before appointment and was appointed as a bachelor has the right to apply for full-time study for a doctorate?

Whoever has the last qualification (master's) and was appointed with a bachelor’s degree can be nominated for a doctoral study if the conditions and controls of delegation / scholarship apply to his application, provided that the master’s qualification is registered in the Information Center of the Ministry of Civil Service.

In the paragraph (seniority of experience in the nomination form) is the appointment calculated on the contract, whether it is in the government or private sector or continuous or intermittent service?

What are the required documents and the necessary procedures for those who started studying through a leave, whether (academic or exceptional) upon requesting the delegation, and what is the period granted to them?

If a study begins with a regular document (study leave - exceptional), a scholarship or scholarship request may be submitted according to the following controls:

* The major should be mentioned in the plan.

* Admission to the evening study system or weekend school system should not be.

* He should not have completed the specified period of study, which is as follows:

1. Four semesters for the master's degree
2. Six semesters for PhD

Provided that the application is submitted, complete with all its justifications, via the electronic system, Fares and attached to it:

A) A copy of the document that started the study

B) Academic record for the semesters he completed. On its light, the complementary period for each stage is granted separately.

Is the qualification of the one who started the study before the appointment and then completed the study on the job without the need for regular leave, given that he is in the research stage?

Those who started the study before appointment and completed the curricular years and did not require attendance at the university because it is in the research stage, an application for accreditation of his qualification can be submitted, provided that the application is submitted according to the qualification accreditation form attached to the Deputy Minister of Education Circular No. 30119277 dated 3/24/1430 AH regarding the accreditation of academic qualifications, provided that it is attached It includes the approval of the Director of Education for the employee to complete his studies while he is on the job.

When does the scholarship period start to be calculated?

The scholarship period shall be calculated from entering the country of study and registering with the cultural attaché in the country of study, noting that scholarship is allowed to stop working seven days before travel.

Whoever has a scholarship or scholarship decision has been issued and has not started studying, how can it be dealt with?

The validity of the scholarship decision is only a month, starting from the date of commencement of the study stipulated in the decision, and accordingly, in the case of not commencing the study during that period, the decision is considered null and requires raising a new scholarship or scholarship request if desired again.

When is the scholarship student required to start his / her work after the end of the scholarship?

The scholarship student has to start work within a month at most from the date of the decision's expiry.

Is the scholarship to obtain a higher stage immediately after obtaining the lower qualification (promotion of scholarship / dispatch)?

This shall be in accordance with the provisions of Articles No. (186/195) of the Executive Regulations for Human Resources in the Civil Service, according to the following conditions:

• That the qualification is consistent with the Ministry's development needs plan.
• That the delegated or scholarship student obtains acceptance to study from the educational authority or from one of the recognized universities.
• That the delegated or scholarship holder obtained the previous qualification with a grade of no less than (very good) or its equivalent.
• That the delegated or scholarship holder obtained the qualification that he was delegated to within the specified period.

Is it possible to study a major that was not included in the scholarship circular?

Only the terms, conditions and specialties mentioned in the plan shall be adhered to.

What is meant by the course of study subjects?

It refers to all the subjects taught according to the general education curricula for all school levels, including physics, chemistry, Arabic language, biology and its branches such as microbiology and specialization of the English language to non-native speakers... and so on. So that it is an extension of the specialization to which he was appointed or officially assigned to work.

Are doctoral candidates in educational administration interviewed on the same footing as master's candidates?

The Ph.D. candidate undergoes two personal interviews, the first in the educational administration to make a selection between its candidates. And the second in the General Administration of Scholarships and Scholarships in the Ministry's apparatus for those who passed the personal interview in the educational administration.

Should a person who has completed the systematic study be delegated and has the research left?

A delegation shall not be made to those who have completed the methodological plan and in the research stage.

Is deployment possible to the one who started the study with the approval document for the evening study?

The dispatch is made to those who are studying for morning regularity only.

Do lab technicians have the right to apply for scholarship and deployment programs?

Delegations and scholarships are for those who practice teaching or supervisory work within the school and educational administrations.

Whoever obtained a master’s registered in the civil service but did not attain the sixth level, is he entitled to apply for scholarships for the master’s degree?

According to the regulations and systems of the Ministry of Civil Service, it is not permissible to delegate to obtain a qualification similar or parallel to the qualification that the employee previously obtained.

When does applying for scholarships or deployment open?

The dates of announcing the scholarship or scholarship plans are linked according to the Ministry’s directives aimed at qualifying educational posts.

Is it possible to exclude one of the conditions or terms mentioned in the deployment circular (age or degree of measurement)?

All general conditions and controls are adhered to without exception.

What does 'certificate equivalency' mean?

Certificate equivalency is an academic process that aims to provide comprehensive evaluation of an academic qualification, which entails comparisons of academic levels, prerequisites and other conditions as well. Please click here for more information

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What are the terms and regulations of certificate equivalency?

For complete terms and regulations

What are the certificate equivalency process requirements?

Equivalency process requirements are available here

follow link (opens in a new tab)

What is the aim of equivalency?

Equivalency aims to issue a decision whether the certificate considered is equivalent to an academic certificate of the approved academic certificate ladder of Saudi Arabia. Recognition of the academic certificate entails recognizing it as equivalent to its corresponding national certificate and let holder acquire the same rights and privileges that the corresponding national certificate provides.

What are the goals of equivalency?

Seeking admission into a higher academic level than the one completed by the certificate.

Finding a job in a government office or a government-owned corporation.

Getting a job promotion.

Practicing a certain profession and providing consultation services.

Acquisition of citizenship by Naturalization.

Is residency in the study host country a mandatory requirement for certificate equivalency?

Yes. Being regular full time student and residency in study hosting country is a requirement for equivalency, particularly in associate, bachelors and high diploma levels. Nevertheless, residency in the whole duration of studying for Masters or Doctorate levels is not required, as in the following:

1. University level

Mode of the study of the Bachelor program, or equivalent, or of the previous levels, should require regularity, full time and residency of students.

2. Graduate & Post Graduate levels

- In essence, students at graduate and post-graduate levels should conduct their study as regular, fulltime and resident students.

Student may study for Master level above Bachelor part-time in the country of study for the minimal period of one academic year, as long as that this period is continuous and dedicated for the Master study.

- Student may study for Doctorate level part-time in the country of study for the minimal period of two academic years, as long as that each year of this period is continuous and both years are dedicated for the requirements of the Doctorate program.

- Student may study for Doctorate level above Bachelor (not preceded by Master degree) part-time in the country of study for the minimal period of three academic years, as long as that each year of this period is continuous and all years are dedicated for the requirements of the Doctorate program.

- Committee may review the cases short of the minimum regularity, full-time and residency requirements stipulated in paragraphs A, B if they meet the following criteria:

1. Studying as regular and fulltime student residing in the host country for a duration not less than an academic semester for Masters or equal for Doctorate programs preceded by Masters, as long as each of these semesters is continuous ( a minimum of fifteen weeks constitute a semester).
2. Proof of frequency of student visits to the host country of a semester for Masters and three semesters for Doctorate programs that are preceded by Masters.
3. Publishing or acceptance of an academic paper for Masters or two papers for Doctorate students, extracted from the thesis or dissertation submitted in pursuance of the degree sought, in specialty academic reviewed journal or in a specialty academic conference of peer review. For the doctorate equivalency applications, any of the two papers might not be extracted from the dissertation.
4. Program must be accredited academically or professionally by a national, regional or international agency.
5. Applicant must be holder of bachelor’s degree graded 'good' at least.
6. The equivalency decision shall include the statement (evaluating how academically and vocationally efficient the degree holder is left to the organization seeking to employ the person)
7. This decision is effective from HE Minister approval date. It is also retroactively applied to those who acquired their qualifications five years before this approval date. (Decision No. 1427/52/1 dated 12-12-2006 G)

What are the general requirements concerning equivalency of educational qualification certificates?

There is a number of requirements stated in the operational rules of the certificate equivalency bylaw, here are some requirements:

- The educational institution and the program one enrolled in have to be recommended by the ministry.

Previous degrees have to be granted from Saudi Arabia or equalized by the certificate equivalency committee.

- Programs are regularly consecutive and that there is no high overlapping between any of them.

- Completion of study credit hours or duration requirements for granting the educational qualification or academic degree under evaluation.

- Completing required academic curricula and coursework, both theoretical and practical, for granting the educational qualification or academic degree. Also meeting of relevant evaluation systems and program admission requirements at the educational institution granting the certificate.

Meeting full time, regularity and residency at the study host country requirements.

- Receiving sufficient research training and supervision, especially for graduate study levels' students.

- Conformity with bases and regulations detailed in the educational system and ladder of Saudi Arabia, which will later be substituted by the national qualifications framework administered by Education and Training Evaluation Commission after attaining approval of competent authorities.

On what basis educational institutions are recommended?

Ministry have formulated a set of criteria through which it is possible to assess the quality level of certain educational institution among individual countries and based on this a recommendation status is reached. Extensive institutional information items are sourced from several references, reviewed and assessed against aforementioned criteria to bring forth a list of universities and institutions recommended in a given country.

Most prominent of these criteria are

- National, regional or international reputation of the institution

- Institutional accreditation status by the national (host country) accreditation agencies

- Program-level accreditation status by the national (host country) accreditation agencies

- Professional accreditation or recognition of academic programs in the professional specialties the institution provides by relevant associations and professional accreditation agencies in the country and abroad

- Academic structure and technical infrastructure

- Admission requirements and degree awarding prerequisites

- Number of faculty members, their academic qualifications and degrees and ratios to number of students.

What are the information sources that are referenced?

Although the educational system and ladder of Saudi Arabia is considered the basic reference for conducting the equalization, there is a number of sources referenced to figure more on the education systems worldwide. These include:

1. General higher education references

Several international and regional organizations publish references in the form of books and volumes that contain higher education systems and institution lists of all Arab and foreign countries. Example organizations are UNESCO and Association of Arab Universities.

2. National higher education references

These are periodic publications, directories or references published by a country that enlists the recognized educational institutions and the academic ladder of the country.

3. Information available on the internet:

Some educational institutions provide detailed information on its establishment history, their colleges and degrees they award. They also publish full program information on their websites. Recently, there is an increase of published information on higher education topics in general and nation-specific higher education data. These come as free to access resources and in subscription-based specialized databases.

4. Equalization decisions of other countries:

These are issued by other Arab and foreign countries and is considered an important source as they contain the evaluation decision and details released by the competent authorities issuing these certificates. It should be noted that committee is not dedicated to literal adherence to these equalization decisions but, instead, they are considered helpful at identification of the nations' view of such academic certificate.

What types of certificates that could be equalized by ministry?

Academic certificates

University certificate equivalency committee reviews the several certificates awarded by Non-Saudi tertiary education institutions, these include diplomas, bachelors, masters, doctorates, their likes, degrees in-between and other academic qualifications as well.

Professional or vocational certificates

Some professional or vocational certificates of which there is no competent equalization organization to review are reviewed by the committee.

What types of certificates that are not reviewed for the purpose of equalization by ministry?

University certificate equivalency committee does not review the following cases:

- Secondary certificates or below, these fall within the competency of Ministry of Education.

- Training courses and workshops and experience certificates.

- Equalization of subspecialty, fellowship and membership certificates in medical science since these fall within the competency of Saudi Commission for Health Specialties.

Education not leading to a qualification.

Is non-academic educational engagements upto 1-3 years, such as training courses, conference attendance, habilitation program, English language programs, event participation certificates, are these be equalized as academic degree for higher studies?

Non-academic certificates, regardless of their count or study durations are not equalized unless they lead to a certain academic degree. For example, programs for applicants with experience that admits, after other experienced program prerequisites are met, holders of diplomas of 60 accredited credit hours course loads or two academic years (not counting the preparatory or foundation year) to higher education masters, yield degrees that are not equalized by the ministry.

How can student figure out if a ministry recommends, or not, a given institution to study at? What are the approved study disciplines in such institutions?

All students are advised to visit General Department of University Certificate Equivalency at the ministry or the Saudi culture mission in the host country they plan to study in to know educational institutions not recommended and those recommended and approved study disciplines at these institutions. Students can also refer to the recommended universities lists available at ministry website.

Are there study modes or methods abroad of which their certificates are not equalized by ministry?

Yes. Studying at branches or centers affiliated to universities or colleges in a city other than the headquarters of the original university by a specific teaching method and approach that permits study taking place at such centers or branches and certificate granted by the Alma mater.

- Study by affiliation (a program that does not require full time attendance or residence)

• - Correspondence program
• - Study at weekends or holidays
• - Distance program
• - Education programs designed for specific target students
• - Study through video tapes or cassettes

- Programs after agreements with training centers, institutions or universities, inside or outside the Kingdom, where some courses are learnt at these centers or institute and the remaining courses are to be learnt at the university granting the certificate.

- Continuous education programs

- Internet-based and email-based education programs.

How do I use the ministry portal?

Students can benefit from the services provided to them through the electronic portal system by entering the services directory page and then selecting the required service through the

following link

How do I access the links that interest me in the portal?

Students can access the required links through the services directory page to obtain the required service through the following link.

What are the pages related to student, and how to access them?

Students can find all the related information in service directory, and about Noor system

follow link

How do I access my school location?

Schools information is available on page

Service Directory

How can a teacher get his personal data?

-Entering the services guide page, then the teacher page and clicking on one of the icons to enter the Noor system and enter his username and password. And then review all his personal or academic data. And that by entering the

How can I get the course schedule?

-Entering the services guide page, and then the teacher page, choosing the class schedule icon and knowing the times of the classes on a daily or weekly basis.. Through the

What are the teacher's tasks in how to follow up the student?

-This service allows the teacher, after being granted the authority by the director, to follow up on the student at the level of classes he teaches and the students enrolled in it, and to follow up on behavior and attendance.

How can the teacher enter the grades or skills of the subjects he studies?

-Enter the service guide page and then the teacher page and choose the grades entry icon through the

following link.

How can a teacher record assignments for students enrolled in classes?

-Enter the service guide page and then the teacher page and choose the homework icon. -Example: exercise + page number + assignment submission through the

How can the teacher know reports of tardiness and absence?

The teacher can find out reports related to tardiness and absence by the principal through the

How do I use the ministry portal?

Parents can benefit from the services provided to them through the electronic portal system by entering the services directory page and then selecting the required service through the

How do I access the links that interest me in the portal?

Parents can access the required links through the services directory page to obtain the required service through the

How can I follow my children through the portal?

Parents can follow up everything related to children through the services directory page through the

What are the private universities recognized by the Ministry of Education - University Education?

You can view the private universities.

From here

To view licensing procedures for private universities?

The procedures can be viewed through Following link.

Is there allocation of beneficiary services available on the ministry’s platforms?

Yes, it is available, by customizing the services according to the type of beneficiary and the powers granted to his account, such as guardian services in the Noor system.